Import your class schedule

Send Ovation a photo, a PDF or the text of your studio's timetable, and your dancer's classes are on their schedule once you have checked them.

  • About 2 minutes
  • Photo
  • PDF
  • Paste text

Before you start

Add your dancer first, in Manage → Add dancer. The free plan includes your first two AI imports; Ovation Pro has no limit.

  1. On the Schedule tab, tap +, then Class schedule.

    Add to Season with Class schedule, Studio calendar and Competition or convention, and Class schedule circled.

  2. Tap Import my schedule.

    The Class schedule screen with Import my schedule, marked AI import, circled above Add one class and Mark days you're away.

  3. Under SELECT FILE, tap PDF, Photo or Camera. Or tap Paste the text and paste the schedule from your studio's email or portal.

    The import screen with PDF, Photo and Camera under SELECT FILE, Photo circled, and Paste the text below.

  4. Tap Import. Choosing a file only selects it; nothing is read until you tap Import.

    The timetable photo chosen, shown in a green row, and Import circled at the bottom.

  5. Wait while Ovation reads it. It usually takes 10–20 seconds.

    Reading your schedule, with AI reading schedule working through its list, and Usually takes 10–20 seconds.

  6. On Review Classes, check each class. Switch off any you don't need, and tap anything that needs fixing.

    Review Classes, 21 found, with a class open showing Ballet Technique, Recurring, Ballet, Mondays at 4:30 PM, its name circled, and Save 21 classes at the bottom.

  7. Tap the save button, which counts your classes (for example Save 6 classes), then Done. If the button names something to fix instead, such as 2 need a date, tap it to go to the first one.

    The end of Review Classes: a Saturday 9:00 AM class with Ms. Jenna, then Something missing or wrong?, and Save 10 classes circled next to Discard.

Good to know

  • A PDF works best. For a photo, lay the schedule flat in good light, with all the text in frame.
  • Each class is marked Recurring or One-time. Tap the other one to change it.
  • For recurring classes, add the season's start and end under SEASON / DATE RANGE, or leave it open for ongoing weekly classes.
  • Classes already on your schedule come in switched off, so nothing is added twice.
  • A long pasted schedule is imported in parts. Up to five parts, imported within an hour, count as one import.

If something goes wrong

  • If a class is missing or wrong, tap Something missing or wrong? at the end of the review list. It opens a message to us with your schedule attached, and your review list is still there when you come back.
  • If the import stops or finds no classes, tap Send this to us on that screen.
  • If it was a studio calendar (closures, breaks and events), tap Import it as a studio calendar.
  • For anything else, go to Manage → Get help. A real person reads every message.

Related

Checked on Ovation 1.1.5